Privacy policy
Last updated: 16 October 2026
1. Who we are
Konciencia Atomica Ltd ("Konciencia", "we") is a company registered in New Zealand (NZBN 9429050260805), based at 38 Daniel Parade, Mangawhai 0975, New Zealand. Phone: +64 21 678 309. We offer education and coaching programs in health, habits and lifestyle: VIP, VIP Community and KAMBio, through the websites konciencia.me and kambio.me and the Konciencia app.
We are responsible for your personal data. Privacy contact: info@konciencia.me.
2. Our commitment
- We collect only what we need to support you.
- We never sell your data.
- Health and genetic data are processed only with your explicit consent and only for your coaching.
- You can access, correct, export or delete your data whenever you like.
3. What data we collect
Data you give us
- Contact: name, email, WhatsApp, country, language, time zone.
- Free consultation: what you want to change, how you heard about us, the date and time booked.
- App account: login and preferences.
- Program (VIP and KAMBio): answers to the routine and goals questionnaire, habits, tasks, notes, calendar and messages.
- Health data (sensitive data): health history, medication and supplements you tell us about, blood test values and, if you choose the genetic test, your results (VIP).
- Payments: the plan chosen and payment history. Card details are processed by Stripe; we neither see nor store them. VIP payments by bank transfer or Wise generate only the record of the payment.
Data from devices you connect (with your authorisation)
- Oura or Whoop (optional in VIP) and, in future, other devices (e.g. Garmin, Apple Watch): resting heart rate, HRV, respiratory rate, sleep (total time, deep sleep, REM, bedtime), steps and readiness. You can disconnect at any time.
- Google Calendar (optional): your events, or only the times you are busy, as you choose — see section 6.
Video sessions
- VIP sessions and the free consultation are held on Zoom. We record and transcribe the sessions, with your consent. The transcription is done by Zoom itself and is used to prepare the personal report you receive after each session and to follow your progress. You can ask for a session not to be recorded, or for a recording to be deleted, at any time.
Data collected automatically on the websites
- Technical data (browser type, pages visited, language, approximate country) and cookies — see section 12.
4. What we use your data for
| Purpose | Basis |
|---|---|
| Booking and holding the free consultation | Your request / pre-contractual steps |
| Providing VIP, the VIP Community and KAMBio (sessions, plan, app, reports, WhatsApp) | Performance of the contract |
| Showing your calendar next to your tasks and putting your tasks in your calendar (section 6) | Your consent, when you connect — disconnect whenever you like |
| Sending reminders and check-ins on WhatsApp and recording the steps you tick (section 7) | Your consent, when you switch them on — switch off anytime |
| Analysing health, genetic and Oura data to personalise your plan | Your explicit consent |
| Billing and accounting records | Legal obligation / contract |
| Sending the free class, news and content (Journal, newsletter) | Your consent — unsubscribe whenever you like |
| Improving the program with aggregated, anonymous data | Legitimate interest |
| Security and fraud prevention | Legitimate interest |
5. Artificial intelligence
We use artificial intelligence tools to help us transcribe the sessions (Zoom) and to prepare summaries, reports and analyses of your habits, blood tests and Oura or Whoop data. Every report is reviewed and approved by Pauli and Rapha before it reaches you.
Your genetic data is not sent to our AI tools. The results of the genetic test are interpreted by Pauli and Rapha. The laboratory that processes the test has its own privacy policy and technology, which you accept when you take the test.
Your Google Calendar data is never sent to our AI tools either (section 6).
We do not make automated decisions with legal or significant effects on you. We may use ChatGPT (OpenAI) and Claude (Anthropic), always with the option not to use your data to train models switched on. These providers process the data only to provide the service to us.
6. Google Calendar
Connecting Google Calendar is optional, and you choose in your Profile what the app may see:
- See my events: the app reads your events (title, time and location) to show them on the Today screen and in the Calendar, next to your tasks. You can mark them done — that mark stays in the app only.
- Only when I'm busy: the app reads only the times you are busy, with no titles, locations or other details.
Either way, the app creates a calendar of its own called "Konciencia" in your account and puts your timed tasks in it, such as each step of your morning and night protocols. The app never changes or deletes events in your other calendars. We also keep the email address of the connected Google account, to show you which account is linked.
Who sees it: only you. Your coaches do not see your calendar or your events; they only see how your program tasks are going.
What we keep: what the app reads from your calendar, for a window from one week back to five weeks ahead, to show it in the app. Anything older than 60 days is deleted. Your Google access keys are stored encrypted, and only the app's server can use them.
What we never do: we do not sell this data, use it for advertising, send it to the artificial intelligence tools in section 5, use it to train AI models, or share it with anyone other than the providers that host the app so it can work (Supabase and Vercel).
Disconnecting: in your Profile, whenever you like. When you disconnect, we delete the "Konciencia" calendar from your account, give the access back to Google and delete what we kept from your calendar. You can also remove access at myaccount.google.com/permissions.
The Konciencia app's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
7. WhatsApp
We use WhatsApp to talk with you and, if you want, for automatic reminders and check-ins. Automatic reminders stay off until you switch them on in your Profile, and you can switch them off at any time.
- What we send: reminders of your sessions (the day before and one hour before) and, if you choose, check-ins for your morning (7 am) and night (6 pm) protocols, in your time zone, with the list of the day's steps. When you've already ticked everything in the app, we only send a congratulations message.
- What we receive: which steps you ticked as done, so they're recorded in the app just as if you'd ticked them there, and whether each message was delivered and read.
- What we keep: only a record of each message (date, type and whether it was delivered) and the steps you ticked. The app doesn't keep the text of messages.
- Never on WhatsApp: health data, blood test values, Oura data or genetic results.
- Who sees it: you and your coaches. Messages go through WhatsApp's platform, run by Meta, which handles them under WhatsApp's privacy policy.
- Switching off: in your Profile, whenever you want. Messages you write to us still reach your coaches as usual.
8. Who we share it with
Only with providers that help us deliver the service, under contract and with appropriate safeguards:
| Provider | What for |
|---|---|
| Supabase | Database and app accounts |
| Vercel | Hosting of the websites and the app |
| Stripe | Subscription payments |
| Wise / bank | VIP payments |
| Zoom | Video sessions, recording and transcription |
| WhatsApp (Meta) | Private group, messages and, if you switch them on, reminders and check-ins (section 7) |
| Google Workspace | Email and documents |
| Resend | Transactional emails and newsletter |
| Oura / Whoop | Device data (when you connect it) |
| Google (Google Calendar) | Your calendar, when you connect it (section 6) |
| SelfDecode | Analysis of the genetic test (its own kit in the USA and New Zealand) |
| Genera | Genetic test in Brazil; the raw data file is then sent to SelfDecode for analysis |
| Meta and Google | Ad measurement on the websites, only with your permission (section 12) |
| OpenAI (ChatGPT) and Anthropic (Claude) | Summaries and reports (section 5), without training models on your data — never genetic data |
| Hostinger | Automation server |
We may also share data if the law requires it. We never sell or rent personal data.
9. International transfers
We are a New Zealand company. Our database is located in Brazil (Supabase, São Paulo region). Some providers process data in other countries, mainly the USA (for example, Zoom, Stripe, SelfDecode and the AI providers). If you take the genetic test in Brazil, your genetic file is sent to SelfDecode, in the USA, with your consent. When this happens, we use safeguards comparable to those required by New Zealand law, the LGPD and the GDPR, such as standard contractual clauses.
10. How long we keep it
- Consultation leads who do not become clients: up to 12 months.
- Program and health data: for as long as you are a client and for up to 2 years afterwards, so that you can come back and see your progress — or less, if you ask us to delete it.
- Payment records: for the period required by New Zealand tax law (7 years).
- Newsletter: until you unsubscribe.
- Google Calendar: while it is connected; what we read from your calendar is deleted after 60 days, and everything is deleted when you disconnect.
11. Your rights
You can, at any time:
- access your data and receive a copy;
- correct inaccurate data;
- delete your data (except what the law requires us to keep);
- withdraw consent for health, genetic or Oura data, and for communications;
- export your data (portability);
- object to a use or ask for it to be restricted.
To exercise these rights, write to info@konciencia.me. We reply within 15 days.
If you are not satisfied, you can complain to the data protection authority in your country:
- New Zealand: Office of the Privacy Commissioner
- Brazil: ANPD
- European Union: your country's authority
12. Cookies
- Essential: language, session and security. Always active.
- Analytics: only with your permission, to understand how the site is used.
- Marketing: only with your permission, we use the Meta (Facebook/Instagram) and Google pixels to measure our ads and show relevant content. They record page visits and actions such as booking a consultation or subscribing to KAMBio. We never send them health data, form answers or any data from the app. The app has no marketing pixels.
You can change your choice at any time through the "Cookies" link in the footer.
13. Security
We use encryption in transit and at rest, role-based access control (only you and your coaches see your health data) and secure authentication. If there is a security incident that could cause serious harm, we will notify you and the authorities as the law requires.
14. Minors
Our services are for people aged 18 and over. We do not knowingly collect data from minors.
15. Changes to this policy
We may update this policy. Important changes will be communicated by email or in the app before they take effect.
16. Contact
Konciencia Atomica Ltd · 38 Daniel Parade, Mangawhai 0975, New Zealand · +64 21 678 309 · info@konciencia.me
